Health records archive software data terms

Name: Health records archive software data terms
Creator: Sell Medical Records to AI
Published: 2026-11-09
License: https://sellmedicalrecordstoai.com/terms

6 of 13 health records archive software vendors whose terms we read reserve the right to use their customers' data in aggregated or anonymised form, read 9 November 2026.

6 of 13 vendors Vendors whose terms reserve aggregated or anonymised use counting the vendors whose own documents were read, 9 Nov 2026

13 of 13 Who owns the business's data: not stated across every vendor read

12 of 13 Training AI on the business's data: not stated top answer out of 2

13 of 13 Export at exit: not stated across every vendor read

14 Documents reviewed 15 named, every answer dated and hash-pinned

Vendor keeps aggregated or anonymised use

not stated7 vendors
reserved6 vendors

13 vendors, each counted once; where a vendor's documents contradict each other it counts as "varies".

Counts

Row	Value
not stated	7 vendors
reserved	6 vendors

Who owns the business's data

not stated13 vendors

13 vendors, each counted once.

Counts

Row	Value
not stated	13 vendors

Training AI on the business's data

not stated12 vendors
will not train1 vendor

13 vendors, each counted once.

Counts

Row	Value
not stated	12 vendors
will not train	1 vendor

Export at exit

not stated13 vendors

13 vendors, each counted once.

Counts

Row	Value
not stated	13 vendors

Every answer from every vendor

Every row is a single vendor, and every answer expands to the wording it was taken from, the document it came from and when it was read. "Not stated" is used when the document says nothing on the point.

Vendor	Who owns the business's data	Vendor keeps aggregated or anonymised use	Training AI on the business's data	Export at exit
Access (Triyam)	not stated Not addressed in Terms of Use and Privacy Policy	not stated Not addressed in Terms of Use and Privacy Policy	not stated Not addressed in Terms of Use and Privacy Policy	not stated Not addressed in Terms of Use and Privacy Policy
BridgeHead Software	not stated Not addressed in Privacy and Cookies Policy	reserved for systems administration and to report aggregate information to third parties affiliates Privacy and Cookies Policy	not stated Not addressed in Privacy and Cookies Policy	not stated Not addressed in Privacy and Cookies Policy
ChartRequest	not stated Not addressed in Custodianship page	not stated Not addressed in Custodianship page	not stated Not addressed in Custodianship page	not stated Not addressed in Custodianship page
DocStar (Epicor)	not stated Not addressed in Privacy Policy	reserved we may pseudonymize and/or anonymise your Personal Data for business purposes including to improve our products and services, in which case we may use such information without further notice to you Privacy Policy	not stated Not addressed in Privacy Policy	not stated Not addressed in Privacy Policy
Flatirons Solutions	not stated Not addressed in Privacy Policy	reserved We may disclose de-identified information for approved research or statistics projects, subject to ethics oversight and confidentiality commitments Privacy Policy	not stated Not addressed in Privacy Policy	not stated Not addressed in Privacy Policy
GRM Information Management	not stated Not addressed in Privacy statement Not addressed in Medical Records Custodian Services page	reserved We use cookies and similar technology to collect aggregate information about site usage by all of our visitors Privacy statement Not addressed in Medical Records Custodian Services page	not stated Not addressed in Privacy statement Not addressed in Medical Records Custodian Services page	not stated Not addressed in Privacy statement Not addressed in Medical Records Custodian Services page
Harmony Healthcare IT	not stated Not addressed in Privacy Policy	not stated Not addressed in Privacy Policy	not stated Not addressed in Privacy Policy	not stated Not addressed in Privacy Policy
Mediportal	not stated Not addressed in Privacy Policy	reserved To provide third parties with statistical information about the users of our website. Privacy Policy	not stated Not addressed in Privacy Policy	not stated Not addressed in Privacy Policy
MediQuant	not stated Not addressed in Privacy Policy	reserved We may disclose aggregated information about our users, and information that does not identify any individual, without restriction. Privacy Policy	not stated Not addressed in Privacy Policy	not stated Not addressed in Privacy Policy
MRO	not stated Not addressed in Privacy policy	not stated Not addressed in Privacy policy	not stated Not addressed in Privacy policy	not stated Not addressed in Privacy policy
RLDatix (Galen)	not stated Not addressed in Company Policies	not stated Not addressed in Company Policies	not stated Not addressed in Company Policies	not stated Not addressed in Company Policies
Secure Records Solutions	not stated Not addressed in Closing Medical Practice page	not stated Not addressed in Closing Medical Practice page	not stated Not addressed in Closing Medical Practice page	not stated Not addressed in Closing Medical Practice page
Verisma	not stated Not addressed in Privacy Policy	not stated Not addressed in Privacy Policy	will not train All AI processing occurs within Microsoft Azure’s HIPAA-compliant cloud infrastructure, and no Protected Health Information is used to train AI models. Privacy Policy	not stated Not addressed in Privacy Policy

Quoted wording for all 56 answers

Access (Triyam), Terms of Use and Privacy Policy, read 2026-10-28, Who owns the business's data: No answer on the document, which ran to 46,279 characters when read on 2026-10-28.
Access (Triyam), Terms of Use and Privacy Policy, read 2026-10-28, Vendor keeps aggregated or anonymised use: No answer on the document, which ran to 46,279 characters when read on 2026-10-28.
Access (Triyam), Terms of Use and Privacy Policy, read 2026-10-28, Training AI on the business's data: No answer on the document, which ran to 46,279 characters when read on 2026-10-28.
Access (Triyam), Terms of Use and Privacy Policy, read 2026-10-28, Export at exit: No answer on the document, which ran to 46,279 characters when read on 2026-10-28.
BridgeHead Software, Privacy and Cookies Policy, read 2026-11-09, Who owns the business's data: No answer on the document, which ran to 17,158 characters when read on 2026-11-09.
BridgeHead Software, Privacy and Cookies Policy, read 2026-11-09, Vendor keeps aggregated or anonymised use: for systems administration and to report aggregate information to third parties affiliates
BridgeHead Software, Privacy and Cookies Policy, read 2026-11-09, Training AI on the business's data: No answer on the document, which ran to 17,158 characters when read on 2026-11-09.
BridgeHead Software, Privacy and Cookies Policy, read 2026-11-09, Export at exit: No answer on the document, which ran to 17,158 characters when read on 2026-11-09.
ChartRequest, Custodianship page, read 2026-11-09, Who owns the business's data: No answer on the document, which ran to 4,219 characters when read on 2026-11-09.
ChartRequest, Custodianship page, read 2026-11-09, Vendor keeps aggregated or anonymised use: No answer on the document, which ran to 4,219 characters when read on 2026-11-09.
ChartRequest, Custodianship page, read 2026-11-09, Training AI on the business's data: No answer on the document, which ran to 4,219 characters when read on 2026-11-09.
ChartRequest, Custodianship page, read 2026-11-09, Export at exit: No answer on the document, which ran to 4,219 characters when read on 2026-11-09.
DocStar (Epicor), Privacy Policy, read 2026-11-09, Who owns the business's data: No answer on the document, which ran to 33,423 characters when read on 2026-11-09.
DocStar (Epicor), Privacy Policy, read 2026-11-09, Vendor keeps aggregated or anonymised use: we may pseudonymize and/or anonymise your Personal Data for business purposes including to improve our products and services, in which case we may use such information without further notice to you
DocStar (Epicor), Privacy Policy, read 2026-11-09, Training AI on the business's data: No answer on the document, which ran to 33,423 characters when read on 2026-11-09.
DocStar (Epicor), Privacy Policy, read 2026-11-09, Export at exit: No answer on the document, which ran to 33,423 characters when read on 2026-11-09.
Flatirons Solutions, Privacy Policy, read 2026-11-09, Who owns the business's data: No answer on the document, which ran to 51,791 characters when read on 2026-11-09.
Flatirons Solutions, Privacy Policy, read 2026-11-09, Vendor keeps aggregated or anonymised use: We may disclose de-identified information for approved research or statistics projects, subject to ethics oversight and confidentiality commitments
Flatirons Solutions, Privacy Policy, read 2026-11-09, Training AI on the business's data: No answer on the document, which ran to 51,791 characters when read on 2026-11-09.
Flatirons Solutions, Privacy Policy, read 2026-11-09, Export at exit: No answer on the document, which ran to 51,791 characters when read on 2026-11-09.
GRM Information Management, Medical Records Custodian Services page, read 2026-11-09, Who owns the business's data: No answer on the document, which ran to 4,672 characters when read on 2026-11-09.
GRM Information Management, Medical Records Custodian Services page, read 2026-11-09, Vendor keeps aggregated or anonymised use: No answer on the document, which ran to 4,672 characters when read on 2026-11-09.
GRM Information Management, Medical Records Custodian Services page, read 2026-11-09, Training AI on the business's data: No answer on the document, which ran to 4,672 characters when read on 2026-11-09.
GRM Information Management, Medical Records Custodian Services page, read 2026-11-09, Export at exit: No answer on the document, which ran to 4,672 characters when read on 2026-11-09.
GRM Information Management, Privacy statement, read 2026-11-09, Who owns the business's data: No answer on the document, which ran to 11,358 characters when read on 2026-11-09.
GRM Information Management, Privacy statement, read 2026-11-09, Vendor keeps aggregated or anonymised use: We use cookies and similar technology to collect aggregate information about site usage by all of our visitors
GRM Information Management, Privacy statement, read 2026-11-09, Training AI on the business's data: No answer on the document, which ran to 11,358 characters when read on 2026-11-09.
GRM Information Management, Privacy statement, read 2026-11-09, Export at exit: No answer on the document, which ran to 11,358 characters when read on 2026-11-09.
Harmony Healthcare IT, Privacy Policy, read 2026-11-09, Who owns the business's data: No answer on the document, which ran to 16,886 characters when read on 2026-11-09.
Harmony Healthcare IT, Privacy Policy, read 2026-11-09, Vendor keeps aggregated or anonymised use: No answer on the document, which ran to 16,886 characters when read on 2026-11-09.
Harmony Healthcare IT, Privacy Policy, read 2026-11-09, Training AI on the business's data: No answer on the document, which ran to 16,886 characters when read on 2026-11-09.
Harmony Healthcare IT, Privacy Policy, read 2026-11-09, Export at exit: No answer on the document, which ran to 16,886 characters when read on 2026-11-09.
Mediportal, Privacy Policy, read 2026-11-09, Who owns the business's data: No answer on the document, which ran to 9,406 characters when read on 2026-11-09.
Mediportal, Privacy Policy, read 2026-11-09, Vendor keeps aggregated or anonymised use: To provide third parties with statistical information about the users of our website.
Mediportal, Privacy Policy, read 2026-11-09, Training AI on the business's data: No answer on the document, which ran to 9,406 characters when read on 2026-11-09.
Mediportal, Privacy Policy, read 2026-11-09, Export at exit: No answer on the document, which ran to 9,406 characters when read on 2026-11-09.
MediQuant, Privacy Policy, read 2026-11-09, Who owns the business's data: No answer on the document, which ran to 11,001 characters when read on 2026-11-09.
MediQuant, Privacy Policy, read 2026-11-09, Vendor keeps aggregated or anonymised use: We may disclose aggregated information about our users, and information that does not identify any individual, without restriction.
MediQuant, Privacy Policy, read 2026-11-09, Training AI on the business's data: No answer on the document, which ran to 11,001 characters when read on 2026-11-09.
MediQuant, Privacy Policy, read 2026-11-09, Export at exit: No answer on the document, which ran to 11,001 characters when read on 2026-11-09.
MRO, Privacy policy, read 2026-11-09, Who owns the business's data: No answer on the document, which ran to 8,419 characters when read on 2026-11-09.
MRO, Privacy policy, read 2026-11-09, Vendor keeps aggregated or anonymised use: No answer on the document, which ran to 8,419 characters when read on 2026-11-09.
MRO, Privacy policy, read 2026-11-09, Training AI on the business's data: No answer on the document, which ran to 8,419 characters when read on 2026-11-09.
MRO, Privacy policy, read 2026-11-09, Export at exit: No answer on the document, which ran to 8,419 characters when read on 2026-11-09.
RLDatix (Galen), Company Policies, read 2026-11-09, Who owns the business's data: No answer on the document, which ran to 77,855 characters when read on 2026-11-09.
RLDatix (Galen), Company Policies, read 2026-11-09, Vendor keeps aggregated or anonymised use: No answer on the document, which ran to 77,855 characters when read on 2026-11-09.
RLDatix (Galen), Company Policies, read 2026-11-09, Training AI on the business's data: No answer on the document, which ran to 77,855 characters when read on 2026-11-09.
RLDatix (Galen), Company Policies, read 2026-11-09, Export at exit: No answer on the document, which ran to 77,855 characters when read on 2026-11-09.
Secure Records Solutions, Closing Medical Practice page, read 2026-11-09, Who owns the business's data: No answer on the document, which ran to 5,892 characters when read on 2026-11-09.
Secure Records Solutions, Closing Medical Practice page, read 2026-11-09, Vendor keeps aggregated or anonymised use: No answer on the document, which ran to 5,892 characters when read on 2026-11-09.
Secure Records Solutions, Closing Medical Practice page, read 2026-11-09, Training AI on the business's data: No answer on the document, which ran to 5,892 characters when read on 2026-11-09.
Secure Records Solutions, Closing Medical Practice page, read 2026-11-09, Export at exit: No answer on the document, which ran to 5,892 characters when read on 2026-11-09.
Verisma, Privacy Policy, read 2026-11-09, Who owns the business's data: No answer on the document, which ran to 8,953 characters when read on 2026-11-09.
Verisma, Privacy Policy, read 2026-11-09, Vendor keeps aggregated or anonymised use: No answer on the document, which ran to 8,953 characters when read on 2026-11-09.
Verisma, Privacy Policy, read 2026-11-09, Training AI on the business's data: All AI processing occurs within Microsoft Azure’s HIPAA-compliant cloud infrastructure, and no Protected Health Information is used to train AI models.
Verisma, Privacy Policy, read 2026-11-09, Export at exit: No answer on the document, which ran to 8,953 characters when read on 2026-11-09.

Documents we read but did not count

1 named document was read and left out because it is not what this board covers; the reason is below. It is counted, never answered.

Privacy Notice | Iron Mountain United States: the stored read is Iron Mountain's cookie consent banner, 1,804 characters, with no policy text

How the figures are worked out

Each vendor's own published terms were read through estate-fetch and stored whole (sha256 on every row).

For every document, four questions were answered from the vendor's own words: who owns the business's data, vendor keeps aggregated or anonymised use, training AI on the business's data, export at exit.

Every stated answer carries the sentence it rests on, checked against the stored text; 'not stated' means the document read does not address the question.

A vendor with several documents reads 'varies' where they disagree.

13 vendors, 14 documents.

All 15 sources

Privacy Policy (quoted for comment from the vendor's own published terms)
Privacy Policy - MediQuant (quoted for comment from the vendor's own published terms)
Company Policies | RLDatix (quoted for comment from the vendor's own published terms)
Terms of Use & Privacy Policy | Access (quoted for comment from the vendor's own published terms)
Privacy & Cookies Policy – BridgeHead Software (quoted for comment from the vendor's own published terms)
Privacy Policy | Flatirons Solutions (quoted for comment from the vendor's own published terms)
Privacy Policy - DocStar (quoted for comment from the vendor's own published terms)
Privacy Policy - Mediportal (quoted for comment from the vendor's own published terms)
Privacy Notice | Iron Mountain United States (read, set aside)
Privacy | GRM Information Management Solutions (quoted for comment from the vendor's own published terms)
Medical Records Custodian Services - GRM Information Management (quoted for comment from the vendor's own published terms)
Records Custodianship Cost Calculator - ChartRequest (quoted for comment from the vendor's own published terms)
Medical Records Custodian | Secure Records Solutions (quoted for comment from the vendor's own published terms)
Privacy policy for how we handle your information | MRO (quoted for comment from the vendor's own published terms)
Privacy Policy | Verisma (quoted for comment from the vendor's own published terms)

Reference or embed these figures

6 of 13 health records archive software vendors whose terms we read reserve the right to use their customers' data in aggregated or anonymised form, read 9 November 2026.

Who owns the business's data, by vendor: not stated 13 of 13 (health records archive software terms, read 9 November 2026).

Vendor keeps aggregated or anonymised use, by vendor: not stated 7 of 13, reserved 6 of 13 (health records archive software terms, read 9 November 2026).

Training AI on the business's data, by vendor: not stated 12 of 13, will not train 1 of 13 (health records archive software terms, read 9 November 2026).

Export at exit, by vendor: not stated 13 of 13 (health records archive software terms, read 9 November 2026).

Suggested citation: "Health records archive software data terms", updated 2026-11-09, https://sellmedicalrecordstoai.com/datasets/health-records-archive-software-data-terms/.

Embed code, no JavaScript

6 of 13 health records archive software vendors whose terms we read reserve the right to use their customers' data in aggregated or anonymised form, read 9 November 2026.

Health records archive software data terms, sellmedicalrecordstoai.com

<figure style="margin:0;padding:16px;border:1px solid #d0d0d0;background:#ffffff"><blockquote style="margin:0 0 8px;background:#ffffff">6 of 13 health records archive software vendors whose terms we read reserve the right to use their customers' data in aggregated or anonymised form, read 9 November 2026.</blockquote><figcaption style="background:#ffffff"><a href="https://sellmedicalrecordstoai.com/datasets/health-records-archive-software-data-terms/" style="background:#ffffff">Health records archive software data terms, sellmedicalrecordstoai.com</a></figcaption></figure>

Download formats: JSON, CSV, Markdown.

CSV download (56 answers, worked out 2026-11-09)

Questions this data answers

What do the archive, custodian and release-of-information services that hold old medical records say in their own documents about who owns the records, their own use of them, AI training and return at the end of the contract?

6 of 13 health records archive software vendors whose terms we read reserve the right to use their customers' data in aggregated or anonymised form, read 9 November 2026.